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Village of Dolton, IL RFP for Prosecution Legal



General Instructions

Responses must provide complete information as described in this RFP. Six (6) copies shall be submitted by 4:30 pm on August 1, 2017. The proposals shall be marked:  Village of Dolton Prosecution Legal Services RFP and sent to:


Village of Dolton, IL


Village Administrator 14122 Chicago Road

Dolton, IL  60419


To ensure fairness and uniformity, firms submitting responses are requested not to contact the general Village Staff or any members of the Village Council. Questions about this RFP should be directed to the Village Administrator at SURBAN@VODOLTON.ORG prior to the submission deadline.


The Village will not reimburse any expenses incurred by any firm submitting responses, including but not limited to, expenses associated with the preparation and submission of the response and attendance at interviews.


The Village reserves the right to reject any and all proposals, to request additional information from any or all Proposers, and to modify the terms and conditions or request a retainer agreement from that offered by a Proposer. Firms will be prioritized based on fees, past performance, interview of the firm, current performance capability, risk assessment and other criteria as outlined in this RFP. If more than one firm is selected, the Village will endeavor to give all firms a fair and reasonable opportunity to provide prosecutorial services.


Services Requested

All prosecution legal services, including services to victims of crime as provided in Illinois State Statute will include, but are not limited to, all petty misdemeanors and misdemeanor offenses committed within the corporate limits of the Village.  Principal duties include:


Representation and prosecution of all criminal law matters within the Village’s jurisdiction, including but not limited to scheduling, coordinating officer appearances, reviewing all criminal cases presented for purposes of prosecution, determination of technical compliance with the Illinois criminal code and other state statutes, preparing complaints, and making recommendations to the Court for alternatives to prosecution where appropriate.


  • Providing advice, consultation, and training where required to the Village, its departments, and staff in the interpretation, investigation, and enforcement of statutes and ordinances in connection with prosecution of criminal


  • Preparation of criminal complaints where facts warrant.


  • Evaluate all cases where a plea of not guilty is entered: Prosecute if warrant
  • Prepare pre-trial motions or notices if required.
  • Seek additional investigation if required.
  • Negotiate resolutions by plea where
  • Work with law enforcement and the courts to provide timely court notices to the Village of Dolton Police Department Offi


  • Representing the Village in all pre-trial


  • Performing legal research and preparation of legal briefs where required and advisable.


  • Trying Court and Jury cases.


  • Examination and evaluation of all Appeals to Appellate Courts; Referring matters to the Office of the Illinois Attorney General as necessary.


  • In conjunction with the Office of the IIllinois Attorney General, trying appeals in Appellate Courts where


  • Providing a monthly report on complaints declined for prosecution and status of complaints


  • Availability to respond to questions as necessary from law enforcement after regular business hours with regard to interpretation of the


  • Providing necessary direction to law enforcement regarding investigative techniques which will assist in


  • Acting as a resource to the Police Department in the development of criminal cases and provide training sessions for Police staff as needed.
  • Timely preparation and pursuit of disposition of criminal cases in advance of actual Court dates to avoid unnecessary officer court time.
  • Processing and presentation of forfeiture cases on behalf of the Police Department.
  • Providing of an Adjudication hearing officer to preside over the Village of Dolton’s Administrative hearings.


Term of Agreement


The retainer agreement shall remain in effect through midnight April 30, 2018.


Response Requirements

  1. Describe the nature of your practice or your law firm’s practice and your qualifications for providing Village Prosecutorial services. Include a current Curriculum Vitae for the individual who will be designated to serve as Prosecuting Attorney, as well as for others whom you anticipate being involved with providing such legal services to the Village.


  1. Provide the following for each person you propose to designate as Prosecuting Attorney and for each person you propose to designate as a deputy or back-up:


  • Legal training and number of years of practice, including date of admission to the Illinois Bar, number of years of municipal or other local public section law practice as a full-time local government attorney and/or in a private law office specializing in prosecutions for local
  • Professional
  • Litigation experience and demonstration of good court track Cite examples.
  • Experience in the preparation and review of traffic and criminal ordinances.
  • Types of clientele represented and years representing
  • Office location and accessibility to the


  1. If the firm/individual, or any of the attorneys employed by the firm, have ever been sued by a municipality or other clients for malpractice, been the subject of complaints filed with the Illinois Attorney Registration and Disciplinary Commission, or had discipline imposed by the Commission, please provide information about the nature of the incident , the dates when the matter began and was concluded, and the results of the complaint and subsequent investigation.
  2. Providing the pricing schedule to be used to charge the Village for providing services as outlined in this RFP. Describe how the individual or firm intends to provide legal services, either on an hourly rate, retainer basis, or a combination thereof.
  3. Define what type(s) of work you would consider to be extra or specialized work that would be billed in addition to basic services. If you are proposing an hourly schedule, identify the hourly rate of each attorney, paralegal, and support
  4. Identify the minimum increment of time billed for each service, g. phone calls,correspondence and personal conferences.
  1. Define the type and unit rates for reimbursement for expenses such as mileage, reproduction of documents, faxed documents, and work processing charges.
  1. Identify compensation for handling of civil forfeiture cases (e.g. percentage fee)
  1. For each of the past 5 years, specify the number and type of municipal criminal charges prepared and the number and type of municipal criminal court processes conducted.
  1. The Village’s Police Department interaction with municipal prosecution legal services includes heavy use of shared law enforcement data bases and information systems, templates for efficient forms preparations, and data transfer systems that enable secure electronic transmission and receipt of all criminal files, including audio and video recordings, photos and other evidence. Submittals for this RFP should clearly demonstrate an ability to ‘meet or exceed’ these current capabilities. Therefore, specifically comment on the Firm’s current use and capabilities in the following areas:


  • Phone, voice and e-mail systems and applications;


  • Computerized legal research;


  • Obtaining criminal history documents/records and gun permit registrations;


  • Data Transfer Systems, including ability to share and edit documents electronically, including transmittal of police reports, including audio and video recordings, photographs, and other evidence, and complaints between the Village and your office, and identification of any necessary software or hardware which the Village would be required to have in order to accomplish


  • Implementation of electronic filing and electronic signatures for court documents.
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