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Village of Dolton, IL RFP for Prosecution Legal



General Instructions

Responses must provide complete information as described in this RFP. Six (6) copies shall be submitted by 4:30 pm on August 1, 2017. The proposals shall be marked:  Village of Dolton Prosecution Legal Services RFP and sent to:


Village of Dolton, IL


Village Administrator 14122 Chicago Road

Dolton, IL  60419


To ensure fairness and uniformity, firms submitting responses are requested not to contact the general Village Staff or any members of the Village Council. Questions about this RFP should be directed to the Village Administrator at SURBAN@VODOLTON.ORG prior to the submission deadline.


The Village will not reimburse any expenses incurred by any firm submitting responses, including but not limited to, expenses associated with the preparation and submission of the response and attendance at interviews.


The Village reserves the right to reject any and all proposals, to request additional information from any or all Proposers, and to modify the terms and conditions or request a retainer agreement from that offered by a Proposer. Firms will be prioritized based on fees, past performance, interview of the firm, current performance capability, risk assessment and other criteria as outlined in this RFP. If more than one firm is selected, the Village will endeavor to give all firms a fair and reasonable opportunity to provide prosecutorial services.


Services Requested

All prosecution legal services, including services to victims of crime as provided in Illinois State Statute will include, but are not limited to, all petty misdemeanors and misdemeanor offenses committed within the corporate limits of the Village.  Principal duties include:


Representation and prosecution of all criminal law matters within the Village’s jurisdiction, including but not limited to scheduling, coordinating officer appearances, reviewing all criminal cases presented for purposes of prosecution, determination of technical compliance with the Illinois criminal code and other state statutes, preparing complaints, and making recommendations to the Court for alternatives to prosecution where appropriate.


  • Providing advice, consultation, and training where required to the Village, its departments, and staff in the interpretation, investigation, and enforcement of statutes and ordinances in connection with prosecution of criminal


  • Preparation of criminal complaints where facts warrant.


  • Evaluate all cases where a plea of not guilty is entered: Prosecute if warrant
  • Prepare pre-trial motions or notices if required.
  • Seek additional investigation if required.
  • Negotiate resolutions by plea where
  • Work with law enforcement and the courts to provide timely court notices to the Village of Dolton Police Department Offi


  • Representing the Village in all pre-trial


  • Performing legal research and preparation of legal briefs where required and advisable.


  • Trying Court and Jury cases.


  • Examination and evaluation of all Appeals to Appellate Courts; Referring matters to the Office of the Illinois Attorney General as necessary.


  • In conjunction with the Office of the IIllinois Attorney General, trying appeals in Appellate Courts where


  • Providing a monthly report on complaints declined for prosecution and status of complaints


  • Availability to respond to questions as necessary from law enforcement after regular business hours with regard to interpretation of the


  • Providing necessary direction to law enforcement regarding investigative techniques which will assist in


  • Acting as a resource to the Police Department in the development of criminal cases and provide training sessions for Police staff as needed.
  • Timely preparation and pursuit of disposition of criminal cases in advance of actual Court dates to avoid unnecessary officer court time.
  • Processing and presentation of forfeiture cases on behalf of the Police Department.
  • Providing of an Adjudication hearing officer to preside over the Village of Dolton’s Administrative hearings.


Term of Agreement


The retainer agreement shall remain in effect through midnight April 30, 2018.


Response Requirements

  1. Describe the nature of your practice or your law firm’s practice and your qualifications for providing Village Prosecutorial services. Include a current Curriculum Vitae for the individual who will be designated to serve as Prosecuting Attorney, as well as for others whom you anticipate being involved with providing such legal services to the Village.


  1. Provide the following for each person you propose to designate as Prosecuting Attorney and for each person you propose to designate as a deputy or back-up:


  • Legal training and number of years of practice, including date of admission to the Illinois Bar, number of years of municipal or other local public section law practice as a full-time local government attorney and/or in a private law office specializing in prosecutions for local
  • Professional
  • Litigation experience and demonstration of good court track Cite examples.
  • Experience in the preparation and review of traffic and criminal ordinances.
  • Types of clientele represented and years representing
  • Office location and accessibility to the


  1. If the firm/individual, or any of the attorneys employed by the firm, have ever been sued by a municipality or other clients for malpractice, been the subject of complaints filed with the Illinois Attorney Registration and Disciplinary Commission, or had discipline imposed by the Commission, please provide information about the nature of the incident , the dates when the matter began and was concluded, and the results of the complaint and subsequent investigation.
  2. Providing the pricing schedule to be used to charge the Village for providing services as outlined in this RFP. Describe how the individual or firm intends to provide legal services, either on an hourly rate, retainer basis, or a combination thereof.
  3. Define what type(s) of work you would consider to be extra or specialized work that would be billed in addition to basic services. If you are proposing an hourly schedule, identify the hourly rate of each attorney, paralegal, and support
  4. Identify the minimum increment of time billed for each service, g. phone calls,correspondence and personal conferences.
  1. Define the type and unit rates for reimbursement for expenses such as mileage, reproduction of documents, faxed documents, and work processing charges.
  1. Identify compensation for handling of civil forfeiture cases (e.g. percentage fee)
  1. For each of the past 5 years, specify the number and type of municipal criminal charges prepared and the number and type of municipal criminal court processes conducted.
  1. The Village’s Police Department interaction with municipal prosecution legal services includes heavy use of shared law enforcement data bases and information systems, templates for efficient forms preparations, and data transfer systems that enable secure electronic transmission and receipt of all criminal files, including audio and video recordings, photos and other evidence. Submittals for this RFP should clearly demonstrate an ability to ‘meet or exceed’ these current capabilities. Therefore, specifically comment on the Firm’s current use and capabilities in the following areas:


  • Phone, voice and e-mail systems and applications;


  • Computerized legal research;


  • Obtaining criminal history documents/records and gun permit registrations;


  • Data Transfer Systems, including ability to share and edit documents electronically, including transmittal of police reports, including audio and video recordings, photographs, and other evidence, and complaints between the Village and your office, and identification of any necessary software or hardware which the Village would be required to have in order to accomplish


  • Implementation of electronic filing and electronic signatures for court documents.
Grant Writer
May 26, 2017


RFP for a Grant  Writer




The Village of Dolton is seeking to retain a Consultant to assist the Village in researching and identifying potential grants and providing general grant writing services associated with the completion and submission of grant applications, program administration and delivery.




Contract will be for one (1) year from date of award. Agreement Cancellation: The contract may be terminated by agreement or upon thirty (30) days notice in writing given by either party. If the Village exercises this right to terminate, the services allowed to be performed by second party during the remaining thirty (30) days shall be approved by the Village Administrator. If the second party exercises this right to terminate, the consultant must attempt to complete as many projects pending as requested by the Village Administrator.




Proposals will be received by Village of Dolton until 5:00 p.m. on Monday July 31, 2017. All proposals must be submitted  in a sealed  envelope  and  have  original  signature  and  date.  One  (1) original  proposal  must  be submitted to: Village Administrator Village of Dolton 14122 Chicago Road  Dolton,  IL. 60419. Please mark  on lower left hand comer of envelope: “RFP-Grant Writing Services” Questions regarding this proposal must be submitted  in writing to the Village Administrator  at surban@vodolt on.org




All responses to this proposal  for services shall  be submitted  on your form.


I .Information to be Provided  by the Contractor


  • Provide an outline of your experience providing grant writing services, to include at a minimum the following:


  • Number of year’s firm has been in existence.


  • Provide information on successful grant writing efforts including benefiting party, source, year of award, and dollar amount of grant


  • Provide a minimum of three (3) references from municipalities or other governmental entities for which you have provided grant writing Include the name of the Request for Proposals


  • Grant Writing Services 2 organization, brief description of the project, name of contact person and daytime telephone


  • Certificate of existing insurance detailing the extent of professional errors and omissions and commercial general liability, automobile, and workers compensation coverage. Indicate from where grant related services will be conducted.


  1. Identify individuals who will be assigned to work with the Village of Dolton. Provide their background, directly related experiences  and past


  1. Provide a detailed description of how your organization will perform the following grant writing services:


  1. Funding needs analysis;
  2. Identification of appropriate grant resources;
  3. Grant preparation process;
  4. Grant review and approval process; and
  5. Detailed time frame of whole process (a through d)


  1. Detail the basis of compensation for


Fee basis should be an all inclusive, e.g. a base stipend and percentage or grant compensation(% of grant share for administration) upon successful award. You must provide a detailed price breakdown including fees itemized for the following staff: A) Senior staff; B) Professional staff; C) Clerical staff; and D) overhead.



  1. Evaluation Criteria Proposals will be evaluated  on the following criteria:


  • Demonstrated knowledge  of sources of grant funds available  to municipal government;
  • Demonstrated proficiency  in obtaining funds;
  • Demonstrated capability  of grant management  and completion;
  • Consultant’s qualifications and experience;
  • Consultant’s staff qualifications;
  • Plan provided by Consultant  for services;
  • Adequacy of insurance coverage;
  • Cost of




Interviews  may  be scheduled  with selected  prospective  consultants  as soon  as possible after the proposal opening, to permit further evaluation  and to allow the Village to inquire further into the Consultant’s experience   on similar  projects,  willingness  to work closely  with Village staff, through  understanding  of the various  aspects of the project, ability to maintain a tight schedule and complete the project on time, within budget and other pertinent matters.




Grant Writing Services 3 Award will be made to the Consultant that best meets Village of Dolton needs and requirements. All aspects of evaluation will be taken into consideration in awarding this contract. Cost of services will not be the final determination of most qualified, but will be considered as an element of the evaluation.





The following are typical services and/or items that successful Consultant will be required to provide to Village of Dolton, if it is awarded the Contract, and should be addressed in each Consultant’s proposal.


  1. Funding Needs Analysis – Work with Village staff to facilitate meetings with Village departments to assess the validity of current funding priority area, identify changes in funding priority areas, and identify new priority areas for


  1. Grant Funding Research- Conduct research to identify grant resources including, but not limited to federal, state, foundation, agencies and organizations that support the Village’s funding needs and priorities in the following general areas by way of illustration but not limitation:


  1. Community/economic development;
  2. Criminal Justice technology  and equipment;
  3. Fire/emergency medical services technology and equipment;
  4. Public Safety manpower  cost supplement;
  5. Housing Rehabilitation Programs; including purchase of foreclosed properties;
  6. Infrastructure construction and maintenance including water, sanitary sewer, transportation related projects;
  7. Homeland security;
  8. Other government technology; and
  9. Records


On a regular basis, not less than monthly provide Village Board with summaries of potential funding opportunities. Summaries should include, but not limited to, name of agency, due dates for applications, eligibility, a brief program summary, and the level of funding available.


  1. On-call Grant Research – In addition to the areas defined above, other areas may also  be identified  by the Village Board throughout the duration of the contract. The scope of work includes researching grant opportunities  identified  by the


  1. Grant Proposal Development – Provide general grant proposal writing services associated with the completion of grant applications on the behalf of Village of Dolton, including the preparation of funding abstracts, production and submittal of applications to funding A copy of each grant application package submitted for funding, in its entirety, is to be provided to Village of Dolton. Grant applications are generally approved by the Village Board of Dolton. The Board meets in regular session on the first and third Monday of each month. If Village Board approval is required, application materials shall be provided to the Village Administrator’s office not later than the Monday before the meeting.


  1. Program and Administration Delivery – Contractor will be required to provide grant Request for Proposals – Grant Writing Services 4 administrative services; including accounting, filing update reports, and recommending payments  of grant proceeds  to the


  1. Monthly Reports – the successful Consultant shall submit monthly reports to the Village Board summarizing the activities  undertaken  during the previous






  1. The Village will reimburse the successful Consultant for expenses incurred on behalf of the Village pursuant to the agreed upon compensation


  1. Unless the consultant has alternate accommodations, the Village will furnish office space, office furniture and equipment, and office supplies for use by the






By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party there to certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:


  1. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;


  1. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and


  1. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit, a bid for the purpose of restricting



In compliance with this invitation for bids, and subject to the conditions thereof, the under- signed offers and agrees, if this bid is accepted within forty-five (45) days from the date of opening, to furnish any and all of the items upon which prices are submitted.